Privacy policy
Last updated: April 6, 2026
Smarval Admin (“we”, “us”, “our”) is committed to protecting your privacy.
This Privacy Policy explains how we collect, use, store and protect your personal data when you visit the Smarval website (“Website”).
This Policy applies to:
Website visitors
- young people, pupils, students who submit materials
- teachers and institutional partners
- forum participants
- users who submit questions or use contact forms
1. Who we are
Website operator: Smarval Admin
Website: https://smarval.com
Email: Contact Page
Smarval Admin acts as a data controller and processes personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
2. What personal data do we collect?
2.1 Data you provide directly
We may collect:
- name (if provided)
- email address (contact forms, submissions, forum registration)
- messages and requests
- forum posts and comments
- submitted files (documents, images, videos)
- biographical information (if provided voluntarily)
2.2 Automatically collected data
When you use the Website, we may collect:
- IP address (anonymized where possible)
- browser type and device information
- pages visited and interaction data
- cookies and similar technologies
2.3 Data processed by third-party services
We may use trusted third-party services, such as:
- hosting providers
- spam protection tools (e.g. Akismet)
- email delivery systems
- analytics tools (if enabled)
2.4 Audiovisual data and references
We may collect and process personal data in the form of:
- images, videos, voice recordings
- names and biographical details associated with submissions
- This data is used for:
- promotion through Smarval digital channels (e.g. social networks)
- editorial review and validation
- publication on the website
Submitted files may be stored securely using cloud services (e.g. Google Drive or similar providers that comply with GDPR).
By submitting such content, you consent to the use and public display of this data in accordance with your consent.
3. How we use your personal data
We process personal data only for legitimate purposes, including:
3.1 Operation of the Website
- maintaining functionality and security
- managing user accounts and forum activity
- displaying submitted content
3.2 Communication
- responding to requests
- providing support or feedback
- sending notifications (if enabled by the user)
3.3 Platform improvement
- usage analysis (where applicable)
- prevention of spam, abuse or misuse
3.4 Legal compliance
- comply with legal obligations
- manage cookie consent and preferences
We do not sell or trade personal data.
4. Legal basis for processing (GDPR)
We process personal data based on:
- Consent (submitting forms, uploading content, cookies)
- Legitimate interest (operating the Website, security, moderation)
- Legal obligation (compliance with applicable laws)
You can withdraw your consent at any time.
5. Data storage and security
We implement appropriate technical and organizational measures, including:
- secure HTTPS connection
- restricted access to data
- up-to-date software and plugins
- protection against spam and abuse
Data is stored on servers that are located in the EU or compliant with GDPR.
6. Cookies
We use cookies to:
- provide essential functionality
- remember user preferences
- analyze usage (if enabled)
Cookie management is managed via a consent tool (e.g. Complianz), allowing you to control your preferences.
For more details, please see the Cookie Policy.
7. User-Generated Content
When you submit content:
- your name or username may be displayed publicly
- your content may remain published unless removal is requested
- you must not include sensitive personal data
Smarval Admin reserves the right to moderate or remove content, where necessary.
8. Sharing personal data
We may only share data with:
- hosting providers
- email systems
- spam protection services
- analytics providers (if enabled and anonymized)
All partners are required to comply with GDPR or equivalent standards.
We do not sell personal data.
9. Data Retention
We only retain data for as long as necessary:
- submitted content: during publication (can be removed upon request)
- contact messages: up to 24 months
- forum data: until requested to be deleted
- server logs: typically 30–180 days
10. Your rights (GDPR)
You have the right to:
- access your data
- request correction
- request erasure (“right to be forgotten”)
- withdraw consent
- restrict processing
- request data portability
- object to certain processing
To exercise your rights, contact: contact@smarval.com
11. Children’s Data
Smarval may include content from minors submitted through teachers, parents, or authorized representatives.
We do not knowingly collect personal data directly from minors without appropriate consent.
Content involving minors can be removed upon request.
12. Changes to this Policy
We may update this Privacy Policy from time to time.
Updates will be posted on this page with a revised “Last Updated” date.
13. Contact
For any questions or requests regarding privacy: